How Do I Change My Default Email from Lotus Notes to Outlook?

Moving from one email platform to another can be a daunting task, but with the right guidance, it can become a seamless process. If you’re considering moving your Lotus Notes emails to Outlook, this article is here to help. Both Lotus Notes and Outlook are popular email clients, and transitioning between them requires careful planning and execution. In this article, we will provide you solution to learn how do I change my default email from Lotus Notes to Outlook with simple steps.

When using Lotus Notes, a user has the option to access data both online and offline. Its multiple ultimate features make Lotus Notes one of the popular email client app for emailing process. However, the Lotus Notes database is limited in size. If size of mailbox exceeds its limit, then user unable to retrieve the data. Therefore, at times it become important to take backup of Lotus Notes into another application such as PST.

Number of users can use archive folder to backup data in IBM Notes. It will be useful in managing the size of the mailbox if saving data in another folder as archive. In addition, there are numerous ways to convert a Lotus Notes database into an Outlook PST file type. Let’s first go over the benefits of backing up Lotus Notes data files into Outlook before talking about the procedures.

What It Is Reasons to Move Lotus Notes Emails to Outlook?

Change of job is one of the biggest reason for backup of Lotus Notes data files into Outlook. For e.g. a user was using IBM Notes in its earlier organization and after switching to different company, he is now making use of Outlook and wanted to access some essential stored Lotus Notes email in the same. In such a case, backup of Lotus Notes data file into Outlook is required.

Lotus Notes carries complicated operational steps whereas Outlook is user-friendly and provides easy accessible environment that can be utilized by all professional and novice users.

Outlook is safe and trusted with maintaining the security of all stored data. On the other hand, data protection is not a guarantee with Lotus Notes.

Lotus Notes is quite an expensive email client to access and need to be purchased separately. Whereas Outlook is a program that comes with MS Office Suite package, in order words, no extra cost needed to install and configure Outlook in the system.

How to Copy Lotus Notes Data Files in Outlook Application?

There are several options for backing up Lotus Notes databases in Outlook:

Solution 1. Manual Method

Solution 2. Lotus Notes Converter – Professional Solution

Solution 1. Manual Approach to Move Lotus Notes Data File to Outlook

There are two steps to manually implementing the process:

Note: Make sure to take a backup of the NSF file or to maintain a copy before beginning the manual process.

Step 1. Export Lotus Notes Data to CSV

Step 2. Importing Resultant CSV into Outlook

#1. Backup Lotus Notes Database into CSV

1. Launch Lotus Notes Application on the system and go to File menu.
2. Click Export option from the displayed list.
3. After Export Wizard appears, click on Browse, set destination path to save file and choose Comma Separated Value option in Save as type. Simultaneously, provide desired name to file and hit Export.
4. CSV Export dialogue box will display, choose desired option and press OK.
5. When the procedure completes, data will store at specified in CSV format.

#2. Importing Resultant CSV into Microsoft Outlook

1. Install and Open Microsoft Outlook and navigate to File menu.
2. Choose Import and Export option from the list given.
3. After the Import and Export Wizard appears, choose the option to import data from another software or file.
4. Select Comma Separated Values and click Next when the Import Wizard displays.
5. Browse location where CSV file is stored and click Next.
6. When a new box appears, choose the folder in which to import the CSV file into Microsoft Outlook, then click Next.
7. Hit Finish.
8. After this, the process will get completed and CSV file successfully imported to Outlook application.

A user can implement manual method but lot of drawbacks are associated with the process, some of them are discussed below:

• Need high technical knowledge.
• Not suitable for novice users.
• Data accuracy will be at risk.
• Lengthy and time-consuming process.
• One by one process.

Thus, many experts recommend to use a solution, which provide reliability and data safety. Therefore, developers launch direct and cost-effective NSF Converter application.

Solution 2. NSF to PST Converter – Best Solution to Change Lotus Notes Email in Outlook

In order to backup unlimited Lotus Notes data files into Outlook PST and other saving output formats such as PDF, MSG, EML, MBOX, Zimbra, Office 365, Exchange Server, Gmail, G Suite, and other services, use CubexSoft NSF to PST Converter. The application possesses easy and comprehensible GUI so that all professional and novice users can use the software to backup Lotus Notes database in Outlook 2019 and earlier editions. NSF to PST Tool delivers number of options that can be used for easy and advance backup of Lotus Notes emails, contacts, calendar, journals, notes, tasks etc. into MS Outlook email client. The software includes PST Split option that allows to split large resultant PST file into multiple parts. Another remarkable features are batch Lotus Notes backup in a single process, filters, naming options, email address translation and much more.

Download freeware edition of the tool that allows to understand and analyse the software working as well as features. The free demo of the application facilitate to backup first 20 files from each NSF folder to Outlook free of cost. Try the same thing with NSF to Office 365, Exchange, Gmail, and other services besides Outlook.

Wrapping Up

Migrating Lotus Notes emails to Outlook might seem like a daunting task, but with careful planning and step-by-step execution, it can be a smooth process. Remember to back up your data, export emails properly, and follow the outlined steps for importing into Outlook. By meticulously reviewing and organizing your migrated emails, you can seamlessly transition to a new email platform while retaining the integrity of your communication history. Should any issues arise, don’t hesitate to seek help from experts or online resources specific to your situation.