How to Convert from AccountEdge to QuickBooks Desktop or Online

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Convert from AccountEdge to QuickBooks Desktop or Online

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Migrating from one accounting software to another can be a daunting task, especially when dealing with critical financial data. However, with careful planning and execution, converting from AccountEdge to QuickBooks Desktop or Online can be a smooth and efficient process. This article will guide you through the steps necessary for a successful transition, including preparation, data export, import, and post-conversion tasks.

Understanding the Conversion Process

Before diving into the technical steps, it’s crucial to understand the overall conversion process. Here’s a brief outline:

  • Preparation: Backup your data, clean up unnecessary records, and ensure your AccountEdge and QuickBooks versions are compatible.
  • Data Export from AccountEdge: Extract your data from AccountEdge in a format that can be imported into QuickBooks.
  • Data Import into QuickBooks: Import the exported data into QuickBooks Desktop or Online.
  • Post-Conversion Checks: Verify the accuracy of the imported data and configure QuickBooks settings.


Backup Your Data

Before making any changes, ensure you have a complete backup of your AccountEdge data. This is a crucial step to prevent data loss.

Clean Up Your Data

Review your data for any inaccuracies or outdated records. Clean up customer, vendor, and item lists by removing duplicates and merging similar entries. Reconcile your accounts to ensure your financial statements are accurate.

Check Compatibility

Ensure that your version of AccountEdge can export data in a format compatible with QuickBooks. Also, verify that your version of QuickBooks can import the data formats provided by AccountEdge.

Data Export from AccountEdge

Exporting Lists

  • Customers, Vendors, and Items: In AccountEdge, navigate to the respective module (e.g., Sales for customers, Purchases for vendors). Select the list you want to export, then choose the option to export. Save the file in CSV or Excel format.
  • Chart of Accounts: Go to the Accounts module, select the option to export your chart of accounts, and save the file.

Exporting Transactions

  • Sales and Purchases: Export your sales and purchase transactions by going to the Sales or Purchases module and selecting the appropriate date range. Save the files in CSV or Excel format.
  • Bank Transactions: Export your bank transactions by navigating to the Banking module and selecting the export option. Save the file.

Data Import into QuickBooks

QuickBooks Desktop

  • Importing Lists: Open QuickBooks Desktop and navigate to the File menu. Select ‘Utilities’ then ‘Import’ and choose ‘Excel Files’. Follow the prompts to map your fields and import the data.
  • Importing Transactions: QuickBooks Desktop allows you to import transactions through the same ‘Utilities’ menu. Select the type of transaction (e.g., invoices, bills) and follow the prompts to map fields and import the data.

QuickBooks Online

  • Importing Lists: Log into QuickBooks Online and navigate to the Gear icon, then select ‘Import Data’. Choose the type of list (e.g., customers, vendors) and follow the prompts to upload your CSV or Excel file. Map the fields accordingly and complete the import.
  • Importing Transactions: Similar to lists, transactions can be imported through the ‘Import Data’ menu. Choose the type of transaction and follow the prompts to map and import your data.

Post-Conversion Checks

Verify Data Accuracy

After importing your data, it’s crucial to verify its accuracy. Run reports in QuickBooks to compare against your final AccountEdge reports. Check balances for accounts, customers, and vendors to ensure they match.

Reconcile Accounts

Reconcile your bank and credit card accounts in QuickBooks to ensure all transactions have been imported correctly. This step helps identify any discrepancies that may have occurred during the conversion.

Configure Settings

Configure your QuickBooks settings to match your business needs. Set up your company information, sales tax settings, and user permissions. Review your chart of accounts to ensure all accounts are correctly categorized.

Train Your Team

Ensure your team is familiar with QuickBooks by providing training sessions. Utilize QuickBooks’ online tutorials and support resources to help your team get up to speed.

Tips for a Smooth Conversion

  • Plan Ahead: Schedule the conversion during a slow period to minimize disruption to your business operations.
  • Test the Process: If possible, perform a test conversion with a subset of your data to identify any issues before migrating your entire database.
  • Seek Professional Help: If you encounter difficulties, consider hiring a professional with experience in accounting software migrations.
  • Utilize Support Resources: Both AccountEdge and QuickBooks offer extensive support resources, including online forums, help centers, and customer support.

Common Challenges and Solutions

Data Mapping Issues

  • Challenge: Incorrect mapping of fields can lead to data inaccuracies.
  • Solution: Carefully review and map each field during the import process. Utilize QuickBooks’ data import guidelines to ensure correct mapping.

Data Loss

  • Challenge: Potential loss of data during the export/import process.
  • Solution: Always perform a complete backup of your AccountEdge data before starting the conversion. Double-check the completeness of exported files.

Compatibility Issues

  • Challenge: Incompatibility between AccountEdge export formats and QuickBooks import requirements.
  • Solution: Convert files to compatible formats (CSV or Excel) and use data conversion tools if necessary.


Converting from AccountEdge to QuickBooks Desktop or Online requires careful planning and execution. By following the steps outlined in this guide, you can ensure a smooth and successful transition. Remember to back up your data, clean up records, verify compatibility, and meticulously import and verify your data in QuickBooks. With the right preparation and attention to detail, you can seamlessly migrate data AccountEdge to QuickBooks and continue managing your finances effectively.

By making the switch to QuickBooks, you’ll gain access to robust accounting features, enhanced reporting capabilities, and seamless integration with various business tools, ultimately supporting your business’s growth and efficiency.


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