How to Deal with IEC Registration Rejection Reasons?

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Getting an Importer Exporter Code (IEC) registration is essential for anyone involved in import-export businesses in India. This code, issued by the Directorate General of Foreign Trade (DGFT), allows you to legally carry out import and export activities. However, your IEC registration application can sometimes be rejected. This can be frustrating, but understanding the common rejection reasons and how to deal with them can help you resolve the issues quickly. Here’s a simple guide on how to handle IEC registration rejection reasons.

Common Reasons for IEC Registration Rejection

  1. Incomplete Application Form: Missing or incorrect information in your application form can lead to rejection.
  2. Incorrect or Invalid Documents: Submitting invalid or improperly scanned documents can result in rejection.
  3. Mismatch in Details: Discrepancies between your application details and your supporting documents can cause issues.
  4. Technical Errors: Sometimes, technical glitches during the application process can lead to rejection.
  5. Non-Compliance with DGFT Guidelines: Not adhering to the guidelines set by the DGFT can lead to the rejection of your application.

Steps to Handle IEC Registration Rejection

1. Review the Rejection Notice

The first step is to carefully read the rejection notice sent by the DGFT. This notice will detail the reasons for rejection. Understanding these reasons is crucial for addressing the issues effectively.

2. Correct the Application Form

If the rejection was due to an incomplete or incorrectly filled application form, correct the mistakes. Double-check all the fields to ensure that they are filled out accurately and completely.

3. Verify and Update Documents

Ensure that all the documents you have submitted are valid and correctly scanned. Common documents required for IEC registration include:

  • PAN card
  • Passport-size photograph
  • Address proof of the business
  • A bank certificate or a cancelled cheque

Verify that the details on these documents match the information in your application form. If any document is invalid or outdated, replace it with the correct version.

4. Resolve Mismatches

If there are discrepancies between your application details and supporting documents, address these mismatches. Ensure consistency in the information provided. For example, your business name, address, and other details should be identical across all documents.

5. Address Technical Issues

Sometimes, technical errors during the application process can cause rejection. In such cases, you may need to contact the DGFT helpdesk for assistance. They can help you resolve technical problems and guide you through the reapplication process.

6. Adhere to DGFT Guidelines

Ensure that you are fully compliant with the DGFT guidelines. Review the guidelines carefully and make sure that your application and documents meet all the specified requirements. If you’re unsure about any aspect, consider seeking professional help.

7. Reapply for IEC Registration

Once you have corrected all the issues, you can reapply for IEC registration. Ensure that you double-check all the details and documents before applying again.

Tips to Avoid IEC Registration Rejection

  • Double-Check Everything: Always double-check your application form and documents to ensure there are no errors or missing information.
  • Follow Guidelines: Strictly follow the DGFT guidelines to avoid non-compliance issues.
  • Seek Professional Help: If you’re unsure about the process, consider seeking help from professionals who specialize in IEC registration.
  • Stay Updated: Keep yourself updated with any changes in the DGFT guidelines and requirements for IEC registration.


Dealing with IEC registration rejection can be challenging, but understanding the common rejection reasons and how to address them can make the process smoother. By carefully reviewing the rejection notice, correcting any mistakes, and ensuring compliance with DGFT guidelines, you can successfully reapply for IEC registration. Taking these steps will help you avoid future rejections and ensure that your import-export business runs smoothly.


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