Many duplicate files, such as emails, contacts, and calendars, are commonly encountered in MS Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002, and 2000. It is, nonetheless, rather aggravating because the Delete Duplicates From a PST File influences job productivity.
Essentially, this occurs due to damaged mail profiles or server problems. Most duplicate file issues occur when Microsoft Outlook is upgraded, and the PST files are overwritten or changed.
As an effect, to optimize system and account efficiency, users must delete Outlook duplicate files (emails as well as other objects like as contacts, calendars, tasks, notes, journals, and so on) to free up excess space held by Outlook duplicate files or folders.
As a result, in this article, we will look at the easiest and most successful way for Delete Duplicates From a PST File.
So let us get this celebration started!
Let us begin with the reasons for duplicate entries in the PST file, as listed below.
Reasons for PST Duplicate Files
Duplicate files in Outlook 2021, 2019, 2016, 2013, 2010, and earlier versions can be caused by a variety of circumstances.
Improper Rules Configuration: Duplicate files in PST files come from poorly set Outlook rules.
Short delays between sending and receiving emails cause Outlook duplicate files to form. Because brief duration disrupt message and mailbox data synchronization.
Irregular Mailbox Settings: If users do not properly set the mailbox parameters while creating their account, they may get the same email many times.
Technique to Remove Duplicate:
In this part, we’ll go over some of the best strategies for removing duplicates from PST files. So keep reading this blog.
#Fix 1: Change the Inbox Frequency in Outlook.
Here are a few tips for raising Outlook’s shot frequency.
- Open Outlook and select the Send and Receive tab.
- Select Define Send and Receive Groups from the drop-down menu.
- Next, go to Schedule an automatic send/receive every section and set the time to 10 to 15 minutes.
#Fix 2: Check the account settings.
If you have done it more than once, you can impose accidentally duplicate files in Outlook while editing the PST file. In this case, more accounts with identical PST files would be added to Outlook. To validate this, follow the steps listed below:
- Open Outlook and navigate to the File menu, then Info >> Account Settings.
- After that, the Account Settings box will appear.
- Navigate to the E-mail tab and look for the Outlook account you created. If it occurs more than once, just delete it.
- Drag the pointer on the E-mail account and click the Remove button to delete it.
#Fix3: Remove Duplicates from Outlook Using the Clean Up Tool.
Microsoft offers a Clean Up Tool that will help you eliminate duplicate files from Outlook PST files. So, to utilize it efficiently, follow the procedures listed below.
- Begin by opening Outlook.
- Next, from the ribbon bar, click to enlarge the Clean Up tool.
- When you expand it, you’ll see three options: Clean Up Conversation, Clean Up Folders, and Subfolders.
- The Clean Up Folder and Subfolders option should be chosen.
- A dialogue box will appear, asking you if you want to continue with the cleaning or cancel it. Simply pick Clean Up Folder from the drop-down menu.
- Use the setting option to browse to the Deleted Items folder.
- When you click on Settings, the Outlook Options box opens. Select Browse.
- The Select Folder dialogue box will now appear. Then choose Deleted Items and click the OK button.
- Once everything is in place, select Clean Folder to move duplicate files from Outlook’s inbox to the deleted items folder.
The Drawbacks of Manually Delete Duplicates From a PST File
All of the manual approaches outlined below are only suitable for small amounts of mailbox data. However, suppose you have a large magnitude of mailbox data in Outlook. In that case, you can experience issues, such as being unable to ascertain the actual number of duplicate files in Outlook’s mailbox.
Warning messages such as “No messages were cleaned up” appear while using the Clean Up tool. “Only emails that meet your clean upsetting criteria will be deleted.” As a result, Outlook no longer allows you to delete duplicate items.
How to Delete Duplicates From a PST File Effectively
As previously stated, a variety of challenges arise when employing the manual technique. If you’re seeking for a quick and trustworthy approach to erasing duplicate files from Outlook, consider hiring a professional service. TrustVare Outlook Duplicate Remover, for example, is an outstanding tool that easily Delete Duplicates From PST File. The wonderful thing about this tool is that after deleting duplicate things from Outlook, it simply generates a report with all of the duplicate item’s details.
The End
Overlaps are harmful to your Outlook PST file since they cause various problems while using Microsoft Outlook. As a result, we have highlighted many strategies in this post that users can use to effortlessly remove duplicates from PST files without putting in extra work.
