Hiring a commercial landscaping company isn’t just about cutting grass or planting flowers—it’s about protecting your property’s image, safety, and long-term value. In a city like Edmonton, where the seasons shift fast and the weather can be unpredictable, working with the right commercial landscaping contractor makes all the difference.
Before signing any contract, it’s important to look beyond the quote and examine the fine print. Here’s what you need to consider to avoid issues and ensure you’re getting reliable, professional service.
1. Clear Scope of Work
The contract should outline exactly what services are being provided. Are you getting seasonal cleanup, snow removal, lawn care, irrigation maintenance, or all of the above? Ambiguous terms like “general maintenance” leave too much room for miscommunication.
For commercial landscaping in Edmonton, this level of detail is essential. Large properties such as retail centers, office parks, or industrial sites require consistent care—and that starts with clearly defined responsibilities. Make sure the contract breaks down frequency of service, areas covered, and the specific tasks included.
2. Service Schedule and Timing
Commercial properties often require maintenance outside of regular business hours to minimize disruption. Whether it’s early-morning mowing or snow clearing before staff and customers arrive, the service schedule should reflect those needs.
Your contract should list:
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Start and end dates for the contract
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Frequency of each service (e.g., weekly mowing, monthly pruning)
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Timing guarantees for urgent tasks like snow and ice removal
If your business operates year-round, be sure the contract covers all four seasons.
3. Insurance, Licensing, and WCB Coverage
Accidents happen, especially with heavy equipment and outdoor work. Protect yourself by making sure the contractor carries:
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Valid business license for operating in Edmonton
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General liability insurance
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Workers’ Compensation Board (WCB) coverage
Without these protections, you could be liable for injuries or property damage that happen on-site. Reputable commercial landscaping companies in Edmonton won’t hesitate to provide proof of coverage.
4. Materials and Equipment
In commercial landscaping, the durability and appearance of materials matter. Whether it’s paving stones, mulch, or retaining walls, you need assurance that what’s being installed can stand up to foot traffic, snow loads, and the harsh Edmonton winters.
The contract should:
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Specify what materials will be used
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Clarify who is responsible for purchasing and delivery
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Include brand names or quality standards where applicable
You don’t want to discover halfway through a job that cheaper, low-grade materials are being substituted without your approval.
5. Warranties and Ongoing Maintenance
For any installations—like sprinkler systems, lighting, or hardscaping—ask about warranties. How long are materials and workmanship covered? What happens if something fails?
Also consider long-term maintenance. Some companies offer a warranty only if they’re retained for ongoing service. Make sure the terms are clearly written in the contract.
6. Payment Terms and Cost Transparency
Commercial landscaping contracts often span months or even years, so a clear payment structure is key. Look for:
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Total contract cost or monthly service rate
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Payment schedule (e.g., monthly, per service, by milestone)
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Policies for handling unexpected issues or price changes
Avoid vague estimates. You should never feel unsure about what you’re paying for or when.
7. Change Orders and Flexibility
Sometimes the needs of a commercial property change. Maybe you’re adding a patio area, or a new construction project requires landscape adjustments. A good contract includes a “change order” process that outlines how changes will be priced, approved, and scheduled.
This helps prevent scope creep and ensures both sides agree before any extra work is done.
8. Point of Contact and Communication
Commercial projects often involve property managers, facilities teams, and multiple stakeholders. To keep communication efficient, your contract should name a specific point of contact—someone who’s responsible for updates, questions, and on-site supervision.
Clear communication keeps your property looking sharp and your project running smoothly.
9. Termination and Cancellation Terms
If you’re unhappy with service or your business changes direction, you may need to cancel. A solid contract should explain:
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Termination notice periods
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Any fees for early cancellation
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How final payments are calculated
You want flexibility, but also fairness. The right contract balances both.
Final Thoughts
Commercial landscaping in Edmonton requires more than just hiring someone with a mower. It takes planning, professionalism, and a well-written contract. By reviewing these key factors before you sign, you protect your property, your budget, and your reputation.
Take the time to ask questions, review the fine print, and confirm every detail. The best commercial landscaping companies won’t just provide the services—they’ll provide peace of mind.
