Migrate Teams to Another Account: Step-by-Step Guide

Summary: Interested in discovering the most efficient approach to migrate Teams to another account. If yes, then you landed at the right place because we will discuss the techniques to perform the procedure within this write-up. So, transferring Microsoft Teams data, including chats, channels, files, and settings, from one account to another can be a complex process. 

This process can be a tedious task as Microsoft does not support any software or services for this and after knowing that. Moreover, a question arises in every user’s mind how can we perform the task? Then, don’t worry we will discuss that with the right software, you can execute the process easily.

An Overview to Migrate Teams to Another Account

Businesses perpetually seek services that elevate communication and collaborative efforts within their digital workspace. Seamless communication is pivotal for sustained productivity and efficiency in work-from-home setups. The quest extends beyond mere chats; comprehensive solutions integrating audio-video calls, file sharing, and real-time app collaboration are imperative. 

Teams, an integral part of Microsoft Office 365, fulfill these needs, hence its widespread adoption. Yet, challenges arise when businesses must manually migrate Teams between tenants, prevalent in scenarios like mergers, acquisitions, and business consolidations. In the next part of the phase, we understand that why this task is so challenging to execute. 

Exploring Manual MS Teams Migration Challenges

There are many issues faced by the users while performing the migration procedure manually, and some of them are given below:

1. Among the primary challenges users encounter when switching teams is the dispersion of file storage. Data within teams is typically spread across multiple places like user mailboxes, OneDrive, and SharePoint sites, each with its distinct formats.
2. Different limitations within app APIs can result in multiple errors when manually migrating or retrieving channel chat data across team tenants. Occasionally, this can result in significant data loss during manual data migration.
3. Maintaining the integrity and structure of folder data stands as another significant hurdle. Moreover, transitioning a dynamic group to the target often leads to its automatic conversion into a static group.
4. When attempting to transfer Teams settings to a different tenant, users often experience the loss of those settings at the destination. Additionally, third-party integrated apps and tabs cannot be moved to the target due to their integration via connectors, inevitably resulting in their loss.
5. A major challenge during team migration: data spread across user mailboxes, OneDrive, and SharePoint, each in distinct formats, complicating storage consolidation.

Now, after reading these complexities, the question is tackled in every user’s mind how can we perform the procedure? So, without wasting time let’s now explore the optimal approach to carry out this task without encountering technical glitches or risking any data loss.

Migrate Teams to Another Account Using Smart Solution

Nowadays, there is most credible software is SysTools Microsoft Teams Migration Tool and experts do not recommend any technique other than this. There are many reasons why even IT professionals are advised to use this tool for the procedure. 

Plus, it offers some advanced features that can make the procedure more efficient than expected. Additionally, we talked about the functionality of this tool but before we have to read out the steps of the same. Then, you will understand that there is no comparison of this tool. 

Below are the outlined procedures for the mentioned software:

Step 1. Download and open the migration tool.

Step 2. Choose Office 365 as both source and destination.

Step 3. Enable Teams & Channels, then proceed.

Step 4. Validate permissions using the Admin email & Application ID for the source tenant.

Step 5. Log in with Office 365 admin credentials for source and destination.

Step 6. Validate Teams permissions and proceed.

Step 7. Map Users, Teams, and groups using Fetch Users, Import Users, or Template methods.

Step 8. Select Teams for migration and start the process.

Step 9. Once done, mark Teams as completed.

Step 10. Choose group IDs and initiate migration to the new tenant.

So, above are the simple steps of the tool. In the next part of the phase, we understand the key features of the same, which gives the assurance that there is no other software like it.

What makes the mentioned software the ideal choice?

There are many advanced functionalities that the above-mentioned software provides to migrate Teams to another account, some of them are as follows:

• This software securely transfers Teams, channels, files, chats, and more.
• Automatically generates Teams & Channels in the target account.
• Migrates channels’ content comprehensively—messages, formatting, timestamps.
• Moves data across Organizational, Private, and public Teams seamlessly.
• Transfers attachments, emojis, GIFs, announcements, replies, and conversations.
• Maintains file and folder structure consistently throughout migration.
• Supports delta migration for newly arrived source data.
• Supports Windows 10 (64-bit) and Windows Server 2012 & 2016 editions.

Also read: Microsoft Teams Chat Disappeared

Bring it All Together 

In this comprehensive guide, we understand the query i.e. How to migrate Teams to another account and the challenges behind it. Plus, we learned that for the procedure MS does not provide any type of support or services, so there is no manual method for the same. So. to perform the transferring task we found an out-of-the-box smart solution that can make the process flawless.